Site menu:



When and Where

TSCNA VI will be held on May 23 - 25, 2008 in Dallas, TX.  

See our Registration Page for more information.



NA Related Links:

Want to Host a TSCNA?


Suggestions for Creating a Bid Package


1)  You should form a committee consisting of NA members from the city, area, region, geographical localites and or from NA members around the State of Texas who have the willingness to support the TSCNA in the Bid Package.  The committee must take into consideration local NA groups to provide adequate emotional and financial support to reasonably assure success of the convention.  Please read the TSCNA "Mission Statement" in the TSCNA Policy concerning "Unity and Diversity" and the purpose of the Convention before you begin your bid package.
2)  The committee may contact the TSCNA Advisory Board if they need some assistance or have any questions on a Bid Package or a Token Bid of intent.
3)  The committee must follow the Bidding listed below.
4)  The committee should meet the clean time requirements.
5)  The committee must decide if are submitting a Bid Package for the following year convention or if they are going to submit a Token Bid of intent because they are tentatively planning hosting a future TSCNA.  The Bid Packages must be presented to the TSCNA Advisory Board for final approval.  Following are some examples of what you could do for a bid package:

a)  You should visit or call the Hotel/Motel in the vicinity checking on the accommodations room rates, banquet facilities, any other amenities or special discounts for a three day convention.
b)  Another idea would be to check on local transportation to and from the convention site: shuttle or limousine service, taxi, and/or city bus routes.
c)  You may contact local community leaders (Mayor, Chamber of Commerce, civic associations, etc) and ask for letters of support.
d)  You may submit with your bid package a letter from NA members in the locality detailing why the City/Area should be selected or considered to host the Convention.
6) Contact a TSCNA Advisory Member to coordinate a presentation date.

Thank you for considering a Bid Package for the TSCNA and taking time to read these suggestions.

In Loving Service,
Texas State Convention Advisory Board



Exert from TSCNA Policy:
Section 1.20  Bidding for the Annual Convention

1)  When a City is considering placing a Bid to host the annual convention or considering presenting a Token Bid of intent to hold a future convention, the NA members of that city should take the responsibility for assessing the resources available in the geographical area. The committee should also take into consideration its local N.A. groups to provide adequate emotional and financial support to reasonably assure success of the convention.  Bidding Criteria:

a)  The City seeking the host the annual convention must be located in the State of Texas.
b)  The Bidding City should have at least two (2) N.A. meetings duly registered.
c)  The presenters from the City or Area should have at least three members in attendance. Two of the members must have a minimum of (5) year clean time when the Bid or Token Bid of intent is presented.
d)  The Bidding City should submit a Bid package detailing the resources of the city or Area that would be sufficient to insure a vote of confidence from the NA members of the local vicinity.
e)  A Token Bid of intent expresses the interest of a city or locality to hold a future TSCNA. The Token Bid should be presented no earlier than the preceding two years of the current convention date.
2)  Bid Package:

a)  The purpose of the Bid package is to provide the Texas State Advisory Board Committee with as much information about the Bidding city as possible, in order to select the next Hosting City which has the best resources to reasonably assure the success of the convention. The Bid package should contain as much of the following information as possible:
b)  Hotel/Motel accommodations: room rates, banquet facilities, any other amenities or special discounts.
c)  Transportation to and from the convention site: Shuttle or limousine service, taxi, and or city bus.
d)  Letters of support i.e. from local community leaders, Mayor, Chamber of Commerce, Businessmen Associations, etc.
e)  Letter detailing why the City/Area should be selected or considered to host the Convention.
3)  Bid Selection:

a)  The Bid for the next Convention will be presented at the Convention and the Bid must be turned in to Registration by noon Saturday for review by the Advisory Board.
b)  Members presenting Bids or Token Bids of intent at the current convention will have a 15 minutes presentation to the members and the Advisory Board.
c)  The Advisory Board may ask questions to the member presenting the Bid packages and will select the host city by a paper ballot. Chairperson and Secretary of the Advisory Board will tally the ballot. The choice will then be sealed and opened at the annual convention and announced by the acting Convention Chairperson at the Saturday night meeting
d)  All Bid packages or Token Bids of intent for future conventions must be submitted to the Advisory Board no later than two years preceding the convention date.
e)  After the Hosting City has been selected the presenter or subcommittee of the Bid package should coordinate a meeting with the Advisory Board and schedule an election held no earlier than January of the preceding year to elect the Convention Chairperson and Secretary of the upcoming Convention. The Advisory Board should facilitate the election meeting.
f)  Before the Advisory Board selects a city or an area that presents a Token Bid of intent to host a future convention the Advisory Board may ask the city or area to bring a full Bid package to the next Advisory Board for further consideration.